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Notes from the back office.

Plain explanations of the numbers a restaurant group runs on, with their sources. Written for the people who plan the week and close the period.

01

Two costs, one margin.

Food and labor are the two largest costs in most restaurants. Everything else, profit included, comes out of what they leave.

Published 2026-10-0516 sources

How food and labor costs shape your margin

  1. 01

    Read food and labor on one line.

    Prime cost adds them. Bought-in prep moves cost from labor to food, so either can improve while the sum gets worse.

  2. 02

    Recipe cost estimates what the food should have cost.

    Actual cost comes from inventory counts and purchases in your books. The software shows the recipe side; your controller reads the gap.

  3. 03

    When product moves, its cost has to move with it.

    An unrecorded transfer makes one shop look better and another worse; the group total hides it.

Bring the week you have.

A working session is thirty minutes, with the people who plan and close. Bring last week's sheet; we will show you the same week in the software.

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